Department: Executive Assistant
Reports to: EA team leader
Position Summary:
Provide diversified administrative / secretarial support on a floating / as need basis from EA team including travel logistics arrangement, graphic presentations printing & binding; special projects and assistance as needed to leverage other Executive Assistants during crunch times. Report to EA team leader for floating or overflow work assignments.
Responsibilities & Duties:
· Partner with another designated Executive Assistant to provide work sharing, and general team support.
· Perform other related duties as requested or as responsibilities dictate, e.g., overflow assistance with monthly expense reports, maintaining up-to-date paper and electronic files, additional limited support during staffing shortages, etc
· Search/Make inquiry on business visa application procedure and offer paperwork/ logistic help when needed
· Key in business contacts in CRM per specific requirement from EA
Qualifications:
· Be available two or three days each week
· Quick learner
· Strong organizational skills and detail-orientation is necessary.
· Ability to meet deadlines, juggle multiple tasks simultaneously and deal with highly confidential information is required.
· Comprehensive knowledge of computer software applications such as Microsoft Word, Excel, PowerPoint is required.
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