JOB DESCRIPTION REASON FOR NEW JOB DESCRIPTION

 

■ Change of a management position, e.g. due to organisational changes, task changes

□ Setting up a new management position

□ Reoccupying a management position

□ Occupying a position with a global employee(all levels)

□Other (e.g. announcement to Management Circle or Upper Management Circle): Job Description Review Project

IDENTIFICATION OF THE JOB

 

Company: VWFC

 

Function Name: IT Support and processes Officer

 

Position Holder: -

 

Issue Date: Apr.09th,2019

 

 

Department: IT & Project Management    Department

 

Reports to Function: Support and Processes

 

Reports to Person:  Liu MeiHua

 

Business Role (according to AIM): Support and processes

 

MAIN GOALS AND OBJECTIVES (Wording assistance: This position ensures ...)

 

This position is responsible for several important IT support functions such as Purchasing, IT budget management, payment management and assistant with IT asset management, Interface to the customer, continuously improvement of internal and external IT Services. The key goals and objectives include:

 

1.      Responsible for IT Purchasing Framework and daily purchasing transactions.

2.      Responsible for IT budget Management.

3.      Responsible for IT payment and vendor management.

4.      Assist IT asset allocation and cost booking.

 

 

RESPONSIBILITIES / TASKS and CUSTOMERS

 

 

Main Tasks (relating products, services …)

 

Internal / External Customers

                                               

1.     Responsible for IT Purchasing Framework and daily purchasing transactions

·         Maintain daily Purchase Orders and contracts

·         Support internal colleagues for RFQ, RFP, Contract Review, and signature Process

·         Contact Person for all Purchase Requests within IT Department

·         Close Collaboration with other purchasing related department. E.g. Procurement, Controlling, Accounting and Legal

·         Close Collaboration with HQ IT Purchasing Department to ensure that overall FS AG Purchasing Guidelines are met.

Internal:

VWFS CN

 

External:

Vendors

2.     Responsible for IT budget Management.

·         Maintain daily IT budget and spending tracking.

·         Publish regular budget spending reports.

·         Support team leader to complete planning round.

·         Budget training with IT colleagues.

 

 

Internal:

VWFS CN

 

External:

Vendors

 

3.     Responsible for IT payment and vendor management

·         Handle all IT payment application with accounting.

·         Maintain payment status.

·         Provide regular payment reporting.

·         Maintain IT vendor list and record vendor qualities.

·         Clarify with vendor for payment problem such as payment materials supplementary

·         Delivery contract or payment materials to vendor

 

 

Internal:

VWFS CN

 

External:

Vendors

4.     Assist IT asset allocation and cost booking.

·           Responsible for close Co-Operation with Controlling and Accounting Department

·           Support Accounting for asset booking.

·           Support IT Asset manager for assets allocation.

 

 

Internal:

VWFS CN

 

External:

Vendors