Checking, monitoring and preparing the document, working files related to the department head                         

Supports and provides assistance to department head and  all members in the team 

Managing the Head's schedule, determining priorities in terms of objectives

Evaluating which random demands requires the involvement of Department Head and then to facilitate this

Initiating the distribution of information to relevant managers, facilitating the execution of tasks, thus improving overall operating efficiencies

Operate, maintain and control and effective 'follow-up' system, essential in terms of what is required in order to meet various deadlines

Fully responsibility for organizing team meetings, preparation and distribution of the agenda, writing and circulating minutes, follow-up and filing

Responsible for the enforcement of company policy in terms of procedures including travel, expense claims, personnel changes and appointments etc.  

Responsibility for controlling signatures, taking policy into account, urgency and forwarding of documents

Handling external enquires related to various issues

Other tasks assigned by Department Head and Manager.

University degree 

Excellent English skills in both oral and written

Good computer skills with MS Office tools

Well organized, detail and service oriented

Strong communication and interpersonal skill 

Good team player 

Assistant experience in a multi-national company      

Experience in automotive industry is preferable.