Internal Communication & Event Support • Develop, write, and edit internal content, including announcements, newsletters, and intranet updates, to keep employees informed and engaged. • Support the planning, promotion, and execution of company events, team-building activities, and town hall meetings. • Coordinate with different teams to create and distribute internal communications that align with the company’s culture and values. • Maintain and update internal communication platforms to ensure information is current and accessible. Office Administration • Manage day-to-day office operations in the Shanghai office, including office supplies, equipment, and maintenance. • Act as the first point of contact for office-related inquiries, providing support to employees and visitors. • Ensure a clean, safe, and well-organized working environment. • Assist in setting up and maintaining office policies and procedures. Finance & Vendor Support • Handle expense applications, reimbursements, and invoice processing for office-related expenditures. • Coordinate with vendors and service providers, negotiating agreements and ensuring timely payments. • Assist in tracking office budgets and maintaining accurate records of administrative expenses. Document & Seal Management • Manage the company’s official seals, stamps, and business licenses, ensuring proper usage and compliance. • Maintain an organized system for physical and digital filing, archiving, and document retrieval. • Support contract administration and other documentation processes as needed. General Administrative Duties • Assist with travel arrangements, meeting coordination, and other ad-hoc administrative tasks. • Collaborate with HR and other departments on cross-functional initiatives.