Responsibility

Daily admin supporting for office

Screen all incoming phone calls

Greet customers / Badge control

Maintain receptionist area in a professional appearance

Sort in-coming mails/ out mails / coordinate Ayi for inter office mail delivery

Update BJ Office Call Tree monthly

ERT Coordinator, Play a role in emergency situation

Manage employee Work Residence Permit System

Yearly subscription of newspapers and magazines

 Maintain office in good mood:

All office suppliers in proper inventory

All office supplies, equipment and security system are in good mood ; proper maintenance and timely repairs when needed

 Admin budget control and cost saving initiatives

Monitor and control the spending of all office related expenses

 Visa Notification Letter:

Work with Travel Amex in Shanghai to collect most request from global.

Collect and processed on LOI from GM overseas employee & Suppliers with Chinese sponsor

 Monitor the service of vendors / POR /Monthly Payment

Raise POR and work with purchasing to select vendors; monitor the services of vendors

Prepare monthly payment of all office related expenses

 Manage vehicle and driver for ISPs, local and office admin in Beijing:

Take car all new request; contract renewal; working with leasing company to resolve any service issues

 Government Registration documents:  annual inspection, update the changes if necessary

Complete renew, update or annual inspection in a timely manner of government registration paperwork's, such as business license etc.

 ISP Immigration paperwork: renewal, new application

complete new, renew, update of immigration paperwork for ISP and family members based in Beijing in a timely manner

 Assist in office admin related project: such as Autoshow and other big events, office move

Provide Assistance as required

Qualification

Skills:

Good communication skills, interpersonal skills;

Good English written and oral skills

 Experience:

Prefer with working experience

Education: 

Master degree or bachelor

Competencies: 

Pay attention to details;

Team work;

Problem solving