Job Description
Administration & Finance Activities:
- Prepare Payment Request (PR) or invoice booking voucher, ensure all PRs are well processed with no mistake
- Establish and develop office timesheet for all employees ensure to be completed on time, analyze workload allocated to divisions on the monthly, quarterly and yearly basis
- Support the organization of Sourcing/Quality missions (logistic) on timely manner
- Follow up cost associated to missions Sourcing Activities:
- Launch the RFI for Due Diligence /Financial analysis, Follow up with supplier with the recommendations given and follow up costing associated
- Update scorecards and follow up
- Support and run Market analysis
Communication Activities:
- Design and manage all IPO Communication tools
- Prepare, review and send IPO weekly report
- Gather, adapt and store information within IPO,
- Propose subjects, organize articles and manage IPO Monthly Issuance
- Review specialized newspapers and local China newspapers for Market News
- Edit and distribute internal newsletter “IPO Monthly”
- Review and update the recipient lists of IPO communication tools
- Liaise with Communication divisions and send articles/ information
- Create and distribute booklets for VIP visitors
- Improve the content and propose alteration
- Update IPO presentation, brochure, other materials whenever necessary
- Internal corporate event coordination
Candidate Profile
- Bachelor’s Degree
- Fluent in oral and written English
- Strong familiarity with Microsoft Office Applications
- Sub-editing, proofreading, design
- Good writing skills in Chinese and English
- Good communication skills and teamwork spirit
- Skills: photograph and power BI is a plus
- At least 3 whole days per week or 15 days (3 weeks) per month
- The internship is expected to start from Sep., 2020