About the role
This position is based in Arm China Shanghai office located in Minhang district. She needs to be work close with local admin and other team members from other location including Beijing, Shenzhen and oversea offices. This role is very important to support on the only one administrator in Shanghai. Arm China operation team works as a family group and welcome your coming!
What will I be accountable for?
The Administrative Assistant intern is an integral part of the Arm China Admin team, reporting to Senior operations assistant.
The position provides administrative support to Shanghai office staff. Duties include general clerical, receptionist and project-based work. Present a professional company image through in-person and phone interaction.
1.Provide reception service at front desk by greeting visitors on arrival and directing visitors to their destination;
2.Issuing temperate pass for visitors in Door accessing system;
3.Booking taxi/private car for some visitors;
4.Provide overall administrative support such as supply of stationery and pantry, office facilities and equipment, filing documents, payment application, etc.
5.In/out fax management: fax dispatching timely;
6.Service provider management including clean, planting and construction;
7.Meeting room facility management and environment maintenance;
8.Supports visitors through awareness of wait times and other personal needs;
9.Procedure revising, checking and follow;
10.New employee coming service;
11.Support China internal event;
12.Other Admin work assigned by manager/head.
What skills, experience and qualifications do I need?
1.Critical Success Factors
2.Skilled in Word, Excel, PowerPoint and Visio Plus.
3.Highly accurate, willing to work with details
4.Working experiences in MNC is a plus
5.Ethical, honest, and trustworthy
6.Positive, 'can do' attitude
7.Self-motivated and dependable
8.Flexible, willing to adapt to changing responsibilities and assignments
9.Excellent communication and interpersonal skills are a must
10.Excellent oral and written English skills
11.High sense of responsibility and able to work into details
12.A good team-player, but also be able to work independently
13.Good time management skills and communication ability
14.Customer service mindset
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