Intern Position Title: Intern-Administration and Communication Assistant

Location: Shanghai

Company: Total E&P China-International Procurement Office

Work duration: 3~5 days per week,12 months.

Responsibilities:

Communication Activities:

- Design and manage all IPO Communication tools

- Prepare, review and send IPO weekly report

- Gather, adapt and store information within IPO,

- Propose subjects, organize articles and manage “IPO Monthly “issuance

- Review specialized newspapers and local china newspapers for “Market news’

- Edit and distribute internal newsletter “IPO Monthly”

- Review and update the recipient lists of IPO communication tools

- Liaise with Communication divisions and send articles/ information

- Create and distribute booklets for VIP visitors

- Improve the content and propose alteration

- Update IPO presentation, brochure, other materials whenever necessary

- Internal corporate event coordination Administration & Finance

Activities:

- Prepare Payment Request (PR) or invoice booking voucher, ensure all PRs are well processed with no mistake

- Establish and develop office timesheet for all employees ensure to be completed on time, analyze workload allocated to

divisions on the monthly,quarterly and yearly basis

- Support the organization of Sourcing/Quality missions ( logistic) on timely manner

- Follow up cost associated to missions

Sourcing Activities:

- Launch the RFI for Due Diligence /Financial analysis, Follow up with supplier with the recommendations given and follow up costing associated

- Update scorecards and follow up

- Support and run Market analysis

Quality Activities:

- Send RFI and gap analysis request/follow them

- Prepare mission and agenda

- Update the files with associated documents

- Prepare score cards meetings

Qualifications/Experience required

- Education: Bachelor’s or master’s Degree in business administration/Communication

- Language: Native Chinese speaker, fluent in English

- Skills: Computer literate in word and photograph editing programs

- Well-developed communication skills and teamwork spirit

- Good overall structuring and administrative skills

- Strong familiarity with Microsoft Office Applications

- Sub-editing, proofreading, design

- Good writing skills in Chinese and in English

- Strong familiarity with Microsoft Office Applications, and Outlook