Responsibilities:
Daily admin supporting for
office
Screen all incoming phone
calls
Greet customers / Badge
control
Maintain receptionist area
in a professional appearance
Sort in-coming mails/ out
mails / coordinate Ayi for inter office mail
delivery
Update BJ Office Call Tree
monthly
ERT Coordinator, Play a
role in emergency situation
Manage employee Work
Residence Permit System
Yearly subscription of
newspapers and magazines
Maintain office in good
mood:
All office suppliers in
proper inventory
All office supplies,
equipment and security system are in good mood ; proper maintenance and timely
repairs when needed
Admin budget control and
cost saving initiatives
Monitor and control the
spending of all office related
expenses
Visa Notification
Letter:
Work with Travel Amex in
Shanghai to collect most request from
global.
Collect and processed on
LOI from GM overseas employee & Suppliers with Chinese
sponsor
Monitor the service of
vendors / POR /Monthly
Payment
Raise POR and work with
purchasing to select vendors; monitor the services of
vendors
Prepare monthly payment of
all office related
expenses
Manage vehicle and driver
for ISPs, local and office admin in
Beijing:
Take car all new request;
contract renewal; working with leasing company to resolve any service
issues
Government Registration
documents: annual inspection, update the changes if
necessary
Complete renew, update or
annual inspection in a timely manner of government registration paperwork's,
such as business license
etc.
ISP Immigration paperwork:
renewal, new application
complete new, renew,
update of immigration paperwork for ISP and family members based in Beijing in a
timely manner
Assist in office admin
related project: such as Autoshow and other big events, office
move
Provide Assistance as
required
Qualifications:
Skills:
Good communication skills, interpersonal
skills;
Good English written and oral
skills
Experience:
Prefer with working
experience
Education:
Master degree or bachelor
Competencies:
Pay attention to details;
Team work;
Problem
solving